Resources & Documents

The administrative allowance for the EFSP was established by the National Board for use by Local Boards and Local Recipient Organizations (LROs) to help defray the costs of administering this program.

• Quick Reference Guide for Administration
• Spreadsheet for Administration Expenditures

The Mass Shelter category is intended to allow mass shelter providers (five beds or more in one location) to provide on-site housing for eligible clients. An agency must be awarded funds under mass shelter by the Local Board in order to have expenditures under the Mass Shelter category.

• Quick Reference Guide for Mass Shelter
• Daily Per Diem Schedule Chart (if using the per diem allowance)
• Spreadsheet for Mass Shelter (if not using the per diem allowance)

The Other Food category is intended to allow agencies such as food pantries and food banks to pay for the purchase of food items, food vouchers and food gift cards/certificates to assist in the feeding of eligible clients.

• Quick Reference Guide for Other Foods
• Spreadsheet for Other Food Expenditures
• Spreadsheet for Food Banks Using Shared Maintenance Fee
• Food Voucher Form

The Other Shelter category is intended to allow agencies to provide off-site emergency housing of eligible clients. Agencies may not operate as vendors for themselves or other LROs; self-billing is not eligible with this funding.

• Quick Reference Guide for Other Shelter
• Spreadsheet for Other Shelter

The Rent/Mortgage category is intended to allow agencies to pay a one-month amount of rent or mortgage for qualifying clients. Each household may receive this assistance only once per spending period.

• Quick Reference Guide for Rental and Mortgage Assistance
• Spreadsheet for Rent & Mortgage Expenditures
• Rental/Mortgage Assistance Documentation Form

The Served Meals category is intended to allow mass feeding facilities to pay for the purchase of food items, items used to prepare and serve food, and other food-related items to assist in the mass feeding of eligible clients. Your agency must be awarded funds under mass feeding by your Local Board in order to have expenditures under the Served Meals category.

• Quick Reference Guide for Served Meals
• Daily Per Meal Schedule Chart (if using the per meal allowance)
• Spreadsheet for Served Meals Expenditures (if not using per meal allowance)

• Quick Reference Guide for Supplies & Equipment
• Spreadsheet for Supplies & Equipment

The Utilities category is intended to allow agencies to pay a one-month billed amount of a metered (electric, gas, water) or non-metered (propane, firewood, coal) utility bill for qualifying clients. Each household may receive this assistance only once per spending period.

• Quick Reference Guide for Utility Assistance (metered bills)
• Quick Reference Guide for Utility Assistance (non-metered bills)
• Spreadsheet for Utility Expenditures
• Metered Utility Verification Form – not required when paying current metered bills; only required for past due payments